CITY OF CARROLLTON
COUNCIL MEETING
CITY HALL
APRIL 9, 2007
7:00 P.M.
COUNCIL: KEVIN CRAIG
CHRISTEN BROCK
MIKE GORDON
DAVID WILHOITE
ATTORNEY FOR CITY: NICHOLAS MARSH
CLERK/TREASURER: BECKY H. PYLES
POLICE CHIEF: MICHAEL WILLHOITE
FIRE CHIEF: RANDY THARP
PUBLIC WORKS SUPER: RONNIE KNIGHT
UTILITIES: CHAS ROBBINS FOR BILL OSBORNE
MAIN STREET DIRECTOR: SAM BURGESS
PRESS: MADISON COURIER/SARA DENHART
NEWS DEMOCRAT/PHYLLIS CODLING @ 7:08 P.M.
ABSENT: COUNCIL: DEAN MILLER JR
NANCY JO GROBMYER
BUILDING INSPECTOR: JOHN WELCH
UTILITIES MANAGER: BILL OSBORNE
TEEN COUNCIL MEMBERS: HALEY FRANKLIN
BRADY BICKERS
THE MEETING WAS CALLED TO ORDER AT THE HOUR OF 7:02 P.M. BY MAYOR LOUDEN. MAYOR LOUDEN OFFERED AN INVOCATION, FOLLOWED WITH THE PLEDGE OF ALLEGIANCE.
RECOGNITION OF GUESTS
MAYOR LOUDEN RECOGNIZED DENNIS WALLACE, OWNER OF THE GILLOCK PARK PLANNED DEVELOPMENT.
MR. WALLACE, WHO PURCHASED THE UNFINISHED GILLOCK PARK PLANNED DEVELOPMENT IN OCTOBER, VOICED SEVERAL CONCERNS WITH GETTING THE PROJECT STARTED.
MR. WALLACE ADVISED HE HAD MET WITH THE PLANNING AND ZONING AND TALKED WITH JOHN WELCH, ZONING ENFORCEMENT OFFICER, BEFORE PURCHASING THE PROPERTY TO MAKE SURE HE COULD HANDLE THE FINISHING OF THIS DEVELOPMENT. MR. WALLACE SAID HE WAS TOLD TO INSTALL LIGHTS, CLEAN THE PROPERTY UP AND WAS GIVEN THE OK TO DO ONE SECTION AT A TIME.
AFTER PURCHASING THE PROPERTY, MR. WALLACE SAID HE WAS CONTACTED BY MR. WELCH AND ADVISED THE PLANNING AND ZONING WOULD NEED TO SEE THE PLAT FOR APPROVAL. MR. WELCH ALSO ADVISED MR. WALLACE THE ORIGINAL PLAT COULD BE USED AS LONG AS THE NAME WAS CHANGED ON THE PLAT. MR. WALLACE CHANGED THE NAME TO "THREE COURTS" AND SUBMITTED THE PLAT FOR APPROVAL.
WHEN MR. WALLACE MET WITH PLANNING AND ZONING, HE WAS INFORMED THE PLAT COULD NOT BE APPROVED WITHOUT THE SUPPORTING DOCUMENTATION AND WAS ALSO ADVISED THERE WOULD HAVE TO BE DOCUMENTATION ON THE STREETS AND SIDEWALKS WHICH WOULD NEED TO BE ADDED TO THE PLAT. MR. WALLACE SAID THE SIDEWALKS WERE NEVER MENTIONED UNTIL THAT POINT AND WERE NOT INDICATED ON THE PLAT HE WAS TOLD TO USE. HE ALSO SAID HE HAS REPEATEDLY ASKED FOR THE SPECS ON THE STREETS AND HAS YET TO GET ANYTHING. HE SAID HE NEEDS HELP IN ORDER TO GET THIS PROJECT GOING.
MAYOR LOUDEN TOLD MR. WALLACE THAT THE ORDINANCE FOR PLANNED DEVELOPMENT CALLS FOR SIDEWALKS TO BE BUILT. THE COUNCIL CAN NOT WAIVE THIS REQUIREMENT WITHOUT CHANGING THE ORDINANCE.
MR. WALLACE ALSO ASKED ABOUT HAVING TO PROVIDE A BOND ON THE PROJECT.
ATTORNEY NICHOLAS MARSH ADVISED MR. WALLACE, PLANNING AND ZONING MADE THE DECISION SEVERAL MONTHS AGO TO REQUIRE A BOND ISSUE ON ANY PLANNED DEVELOPMENT TO PROTECT THE CITY FROM THE PROJECT BECOMING DEFUNCT AND UNSIGHTLY. MR. MARSH STATED THAT WHILE HE REALIZED THIS PROJECT HAD BEEN STARTED BY PAST OWNERS, THE TWO HOMES ON THE PROPERTY WERE DILAPIDATED AND THERE IS A SAFETY CONCERN WITH THEM. IN ADDITION, OTHER AREAS ON THE PROPERTY ARE CONSIDERED UNSIGHTLY. WHEN MR. WALLACE PURCHASED THE PROPERTY IT BECAME A NEW DEVELOPMENT AND WOULD REQUIRE THE BOND ISSUE.
ATTORNEY MARSH ALSO ADVISED MR. WALLACE THE SIDEWALKS WOULD BE REQUIRED BECAUSE IT IS IN THE CITY ORDINANCE FOR PLANNED DEVELOPMENT.
MR. WALLACE ASKED COUNCIL TO CLEAN UP THE POLK STREET EXTENSION OWNED BY THE CITY, WHICH RUNS ADJACENT TO THE BACK OF HIS PROPERTY.
MR. WALLACE STATED HE WAS VERY DISSATISFIED WITH THE ASSISTANCE HE HAD RECEIVED FROM MR. WELCH ON THIS PROJECT.
MAYOR LOUDEN TOLD MR. WALLACE HE WOULD ARRANGE A MEETING WITH MR. WELCH, MR. WALLACE AND HIMSELF TO GET ALL THE INFORMATION NEEDED TO GET THIS PROJECT UNDERWAY.
READING OF MINUTES: MARCH 26, 2007
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILMAN WILHOITE AND DULY CARRIED TO ACCEPT THE MINUTES AS READ.
AYES 4 NAYS 0
BID OPENING: THIRD STREET EXCAVATION-REPAVING
MAYOR LOUDEN OPENED ONE BID RECEIVED FROM OHIO VALLEY ASPHALT.
THE BID WAS FOR $81,745 FOR THE EXCAVATION AND REPAVING OF THIRD STREET WITH NO CONCRETE INCLUDED.
THE 2006-07 DISCRETIONARY BOND FUNDS AWARDED THE CITY BY THE STATE WOULD COVER $60,000 LEAVING THE CITY TO COVER $21,745.
THE MOTION WAS MADE BY COUNCILMAN CRAIG AND SECONDED BY COUNCILMAN GORDON AND DULY CARRIED TO ACCEPT THE BID OF $81,745 FROM OHIO VALLEY ASPHALT.
AYES 4 NAYS 0
BID OPENING: THIRD STREET CURBING AND SIDEWALKS
MAYOR LOUDEN OPENED ONE BID RECEIVED FROM CARROLL MCALISTER CONCRETE FOR THE THIRD STREET CURBING AND SIDEWALKS. THE BID WAS FOR $43,477 AND INCLUDES DEMOLITION, APRONS, CURBS, SIDEWALKS AND ALL FINISH WORK.
THE MOTION WAS MADE BY COUNCILMAN WILHOITE AND SECONDED BY COUNCILWOMAN BROCK AND DULY CARRIED TO ACCEPT THE BID OF $43,477 FROM CARROLL MCALISTER CONCRETE.
AYES 4 NAYS 0
BID OPENING: TRACTOR AND MOWER
MAYOR LOUDEN OPENED SIX BIDS FOR THE PURCHASE OF CITY OWNED TRACTOR AND MOWER. THESE BIDS ARE AS FOLLOWS:
BOBBY NOBLE $2,450.52
RICHARD WESTRICK $1,050.00
MARK CHADWELL $1,200.00
BENTON LANDSCAPING $ 501.00
JARED RADER $1,051.00
LARRY KENDALL $1,050.00
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILWOMAN BROCK AND DULY CARRIED TO REJECT ALL BIDS.
AYES 4 NAYS 0
SECOND READING: ORDINANCE #07-15: AMENDING SECTION 90.01: ANIMALS: PROHIBITING KEEPING OF POULTRY OR SWINE
THE SECOND READING OF ORDINANCE #07-15, AMENDING SECTION 90.01 - ANIMALS, PROHIBITING KEEPING OF POULTRY OR SWINE, WAS READ BY ATTORNEY NICHOLAS MARSH.
THE MOTION WAS MADE BY COUNCILMAN WILHOITE AND SECONDED BY COUNCILMAN GORDON AND DULY CARRIED TO ACCEPT THE SECOND READING OF ORDINANCE #07-15.
AYES 4 NAYS 0
SECOND READING: ORDINANCE #07-16 NAMING "AYLER ALLEY"
THE SECOND READING OF ORDINANCE #07-16, NAMING OF "AYLER ALLEY", WAS READ BY ATTORNEY NICHOLAS MARSH.
THE MOTION WAS MADE BY COUNCILWOMAN BROCK AND SECONDED BY COUNCILMAN WILHOITE AND DULY CARRIED TO ACCEPT THE SECOND READING OF ORDINANCE #07-16.
AYES 4 NAYS 0
FIRST READING: ORDINANCE #07-17 - AMEND INSURANCE PREMIUM TAXES ADDING TWO YEAR LIMITATION FOR REFUNDS
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILMAN WILHOITE AND DULY CARRIED TO HAVE THE FIRST READING OF ORDINANCE #07-17.
AYES 4 NAYS 0
THE FIRST READING OF ORDINANCE #07-17, AMENDING THE INSURANCE PREMIUM TAXES, ADDING TWO YEAR LIMITATION FOR REFUNDS, WAS READ BY ATTORNEY NICHOLAS MARSH.
SECOND READING WILL BE APRIL 23, 2007.
RESOLUTION #R07-09: AUTHORIZING MAYOR TO ENTER CONTRACT FOR MUNICIPAL STREET AID FUNDS FOR FY 2007-2008
RESOLUTION #R07-09, AUTHORIZING THE MAYOR TO ENTER INTO CONTRACT FOR MUNICIPAL STREET AID FUNDS FOR FY 2007-08, WAS READ BY ATTORNEY NICHOLAS MARSH.
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILMAN CRAIG AND DULY CARRIED TO ADOPT RESOLUTION #R07-09, AS READ.
AYES 4 NAYS 0
FIRST READING: ORDINANCE #07-18: FY 07-08 SALARY SCALE - 4% INCREASE
THE MOTION WAS MADE BY COUNCILMAN CRAIG AND SECONDED BY COUNCILMAN WILHOITE AND DULY CARRIED TO HAVE THE FIRST
READING OF ORDINANCE #07-18.
AYES 4 NAYS 0
THE FIRST READING OF ORDINANCE #07-18, FY 2007-08 SALARY SCALE, RAISING THE MINIMUM AND MAXIMUM AMOUNTS BY A 4% INCREASE, WAS READ BY ATTORNEY NICHOLAS MARSH.
SECOND READING WILL BE APRIL 23, 2007.
DISCUSSION: CAMERA SYSTEM AT POINT PARK
MAYOR LOUDEN ASKED COUNCILMAN GORDON TO GIVE A REPORT ON THE PROPOSED CAMERA SYSTEM AT POINT PARK.
COUNCILMAN GORDON ADVISED 3 CAMERAS AND A DVR OF 250 GIGABYTES WOULD BE NEEDED FOR SURVEILLANCE AT THE PARK. HE HAS NOT RECEIVED ANY QUOTES FOR THIS EQUIPMENT AT THIS TIME. HOWEVER, COUNCILMAN GORDON SAID HE WILL ALSO BE CHECKING THE NEW WIRELESS SYSTEMS THAT ARE AVAILABLE AND GET QUOTES TO COMPARE. THE WIRELESS CAN BE PLACED ALL OVER THE CITY AND MONITORED THRU DISPATCH IF THE COUNCIL SO DESIRED.
DISCUSSION: RIVER WALK AT POINT PARK
MAYOR LOUDEN ASKED COUNCIL IF THEY WERE ALL IN AGREEMENT TO DO A RIVER WALK ALONG THE PERIMETER OF THE SQUARE AS WAS DISCUSSED AT THE SPECIAL MEETING HELD AT POINT PARK.
COUNCILMAN CRAIG ASKED ABOUT THE AVAILABILITY OF GRANT MONEY.
COUNCILMAN GORDON ASKED IF A SURVEY NEEDED TO BE DONE TO DETERMINE THE PROPERTY LINES ON SECOND STREET AND NEAR THE BRIDGE.
MAYOR LOUDEN ASKED RONNIE KNIGHT, PUBLIC WORKS SUPERVISOR, TO GET MEASUREMENTS FOR THE AREA AND QUOTES ON THE COST OF A SIX FOOT WIDE ASPHALT WALKING TRAIL AROUND THE PERIMETER OF THE PARK.
THE MAYOR SAID THE CITY WOULD APPLY FOR A GRANT WHEN THE WINDOW OPENS.
DEPARTMENT REPORTS
CCCDC
MAYOR LOUDEN REPORTED THE SEARCH FOR A REPLACEMENT FOR RENO DEATON IS UNDERWAY, WITH INTERVIEWS OF APPLICANTS.
PUBLIC WORKS
COUNCILMAN WILHOITE ASKED RONNIE KNIGHT ABOUT 906 AND 908 HIGHLAND AVENUE SIDEWALKS. HE HAD RECEIVED COMPLAINTS THE SIDEWALKS WERE BROKEN DURING THE 2006-07 SIDEWALK PROGRAM. COUNCILMAN WILHOITE HAD ALSO RECEIVED A COMPLAINT FROM REV. PUCKETT THAT HIS DRIVEWAY HAD BEEN CHIPPED DURING THE LAST SIDEWALK PROJECT. MR. KNIGHT ADVISED HE THOUGHT THE SIDEWALKS WERE ALREADY BROKEN BEFORE THE SIDEWALK PROJECT. HE WASN'T AWARE OF REV. PUCKETT'S DRIVEWAY BUT WOULD INVESTIGATE THE COMPLAINT.
COUNCILMAN CRAIG SAID HE HAD RECEIVED A COMPLAINT ABOUT NO CONNECTING SIDEWALK AT THE HOUSE NEXT TO JASPER'S GROCERY. CARROLL MCALISTER SAID HE WOULD TAKE CARE OF THIS SINCE IT WAS HIS COMPANY WHO DID THE PROJECT.
UTILITIES
CHAS ROBBINS, CARROLLTON UTILITIES, GAVE AN UPDATE ON THE VARIOUS SEWER PROJECTS WITHIN CARROLL COUNTY, OWEN COUNTY, AND HENRY COUNTY.
.. GAS/WATER WAREHOUSE PROJECT TO BE ADVERTISED;
BIDS DUE BY APRIL 18TH WITH A DECISION ON APRIL 20TH.
.. ADMINISTRATIVE BUILDING AT THE NEW WASTEWATER FACILITY
SHOULD BE COMPLETED IN 3-4 WEEKS.
.. CAMPBELLSBURG SEWER ALONG HWY 55 TO CITY - COMPLETION
DATE OF MAY 18TH.
.. HAPPY HOLLOW SEWER - PUMP STATION AND CONTROLS TO
LIFT ARE TO BE REPAIRED.
.. PARK ACRES SEWER - NOW LIVE.
.. FOX VALLEY AND WOODLAWN SEWER - LIVE - WORKING ON
CLEANUP.
.. OLD HWY 227 SEWER PROJECT TO BE STARTED SOON.
.. BOONE RD SEWER PROJECT- WAITING ON BELLSOUTH TO
LOCATE LINES.
.. OWEN COUNTY GAS PROJECT - 5 MILES TO GO.
POLICE DEPARTMENT
POLICE CHIEF, MIKE WILLHOITE, ADVISED COUNCIL HE IS WORKING ON FOUR GRANTS TOTALING $75,800.
CHIEF WILLHOITE ADVISED CAPTAIN RONNIE CULVER WILL BE RETIRING FROM THE CARROLLTON POLICE DEPARTMENT AFTER SERVING FOR 39 YEARS AND 7 MONTHS, EFFECTIVE THE END OF HIS SHIFT ON MAY 31ST.
CHIEF WILLHOITE GAVE AN UPDATE ON POLICE OFFICER RECRUIT, DANIEL EMBRY. MR. EMBRY IS EXCEEDING IN ACADEMICS AT THE POLICE ACADEMY AND DOING WELL IN THE REST OF THE PROGRAM.
COUNCILMAN GORDON ASKED FOR AN UPDATE ON THE VANDALISM AT POINT PARK.
CHIEF WILLHOITE ADVISED THE LAST PEOPLE CAUGHT DOING VANDALISM AT THE POINT ARE CURRENTLY GOING THROUGH THE COURT SYSTEM.
COUNCILMAN GORDON ASKED ABOUT THE RECENT ACTIVITY AT THE SKATE PARK AND IF CHIEF WILLHOITE HAD ANY IDEAS ABOUT CONTROLLING THE SITUATION.
CHIEF WILLHOITE FEELS THERE ARE ISSUES AT THE SKATE PARK. THE FIGHT A FEW WEEKS AGO RESULTED IN $10,000 WORTH OF MEDICAL BILLS TO BE PAID BY THE GUILTY PARTY.
CHIEF WILLHOITE STATED HE FELT THE SKATE PARK COMMITTEE SHOULD BE CALLED TOGETHER TO HELP SUPERVISE THE SKATE PARK.
FIRE DEPARTMENT
THE INSTALLATION OF THE NEW TOUCH SCREEN CONSOLES PURCHASED THROUGH THE HOMELAND SECURITY GRANT IS COMPLETE BUT DISPATCH WILL NOT GO LIVE UNTIL AFTER A WEEK OF TRAINING.
HOMELAND SECURITY ADVISORY BOARD WILL BE VISITING TUESDAY, APRIL 10, 2007 TO CLOSE OUT THE GRANT.
THE NEW FIRE TRUCK DELIVERY DATE IS STILL MAY 7TH.
CLERK-TREASURER
CLERK-TREASURER, BECKY PYLES, ADVISED COUNCIL, FIRST READINGS OF BUDGET AMENDMENTS AND NEW BUDGETS WILL BE AT APRIL 23RD MEETING.
MS. PYLES ALSO ADVISED THE BID OPENINGS FOR DGA, ROCK, SAND AND PAVING WILL BE AT THE APRIL 23RD MEETING.
MS. PYLES REMINDED COUNCIL THE PUBLIC HEARINGS FOR MUNICIPAL STREET AID AND LGEA FUND WILL BE APRIL 23RD AT 6:30 P.M. AND 6:45 P.M.
MAIN STREET
SAM BURGESS, MAIN STREET DIRECTOR, DEEMED "2007 EASTER ON THE SQUARE" A SUCCESS WITH A GOOD CROWD, EVEN WITH THE COLD WEATHER.
TOURISM INFORMATION ON SIGNAGE PROGRAM
MR. BURGESS ADVISED THE COUNCIL HE HAD MET WITH THE TOURISM COMMISSION ON THE TOURISM SIGNAGE FOR DOWNTOWN CARROLLTON. THE COMMISSION IS WILLING TO SHARE THE COST 50/50, WHICH WILL BE $2050 FOR EACH PARTY. MR. BURGESS NOTED THAT THERE ARE GRANT MONIES AVAILABLE FOR 80/20 REIMBURSEMENT AVAILABLE THROUGH THE TRANSPORTATION DEPARTMENT. THE MAYOR WILL CHECK INTO THE GRANT FUNDING.
THE MOTION WAS MADE BY COUNCILMAN WILHOITE AND SECONDED BY COUNCILWOMAN BROCK AND DULY CARRIED TO SHARE THE COST OF TOURISM SIGNAGE NOT TO EXCEED $2,050.
AYES 4 NAYS 0
URBAN FORESTRY
MAYOR LOUDEN ASKED IF THE SCULPTOR HAD SIGNED THE CONTRACT. NICK SAID HE HAS BEEN IN TOUCH WITH THE SCULPTOR’S COUNCIL.
MAYOR'S REPORTS
--ANIMAL CONTROL: DOGS
MAYOR LOUDEN ADVISED HE HAS NOTICED A LOT OF DOGS RUNNING LOOSE WITH NO CONTROL BY THE OWNERS, SEVERAL BITING INCIDENTS, AND A LOT OF COMPLAINTS ABOUT BARKING DOGS. PER THE CITY ORDINANCE, THE DOG'S OWNER CAN BE CHARGED A $5O PER DAY FINE. EDUCATION OF THE CURRENT ORDINANCE IS A MUST SO THE OWNERS REALIZE THEIR RESPONSIBILITY BECAUSE THE CITY WILL BE TAKING ACTION SOON.
JUDGES: RELAY FOR LIFE
MAYOR LOUDEN ADVISED HE HAD RECEIVED A CALL FROM HEATHER CARLISLE YOCUM NEEDING JUDGES FOR THE TENTS AT "RELAY FOR LIFE."
THE EVENT WILL BE HELD AT THE CARROLL COUNTY FAIRGROUNDS ON JUNE 1ST FROM 7 P.M. - 7 A.M.
EXECUTIVE SESSION: LAND ACQUISITION
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILWOMAN BROCK AND DULY CARRIED TO ENTER INTO EXECUTIVE SESSION AT THE HOUR OF 8:20 P.M.
AYES 4 NAYS 0
THE MOTION WAS MADE BY COUNCILMAN WILHOITE AND SECONDED BY COUNCILWOMAN BROCK AND DULY CARRIED TO COME OUT OF EXECUTIVE SESSION AT THE HOUR OF 8:47 P.M.
LAND ACQUISITION
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILMAN CRAIG TO AUTHORIZE THE MAYOR TO PURCHASE LAND NOT TO EXCEED $1000.
AYES 4 NAYS 0
APPROVAL OF ACCOUNTS PAID/PAYABLE THRU 4/10/07
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILMAN CRAIG AND DULY CARRIED TO APPROVE THE ACCOUNTS PAID/PAYABLE THRU 4/10/07.
AYES 4 NAYS 0
APPROVAL OF FINANCIAL REPORT
THE MOTION WAS MADE BY COUNCILWOMAN BROCK AND SECONDED BY COUNCILMAN WILHOITE AND DULY CARRIED TO APPROVE THE FINANCIAL REPORT.
AYES 4 NAYS 0
ADJOURNMENT
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILMAN WILHOITE AND DULY CARRIED TO STAND IN ADJOURNMENT AT THE HOUR OF 8:50 P.M.
AYES 4 NAYS 0
ATTEST:
_________________________ _____________________________
DWIGHT D. LOUDEN, MAYOR BECKY H. PYLES, CLERK-TREAS.